9 Features Checklist For Your OTA Channel Manager & Efficient Online Hotel Bookings

Features | 28 Aug 2023

In the rapidly evolving landscape of the hospitality industry, where online hotel bookings dominate the market, having a reliable and efficient OTA (Online Travel Agency) channel manager is a game-changer for hoteliers. The right OTA channel manager can streamline operations, boost revenue, and enhance guest experiences by effectively managing hotel listings across multiple online platforms.

As the demand for seamless online hotel bookings continues to rise, it is essential for hoteliers to equip themselves with the nine crucial features to look for in an OTA channel manager. This checklist will empower you to make powerful business decisions and revolutionize your online booking strategies.

1. Seamless Integration with Leading OTAs

When it comes to maximizing online bookings, seamless integration with leading OTAs is paramount. A top-notch OTA channel manager should offer an extensive network of OTA integrations. Efficacy and efficiency in integration allows effortless management of your hotel listing across various platforms from a centralized dashboard, saving time and resources while avoiding the risk of overbooking.

2. Real-Time Two-Way Connectivity

A true testament of a robust OTA channel manager lies in its ability to provide real-time, two-way connectivity between the hotel's property management system and the OTAs. This bidirectional flow of data ensures that all reservations, cancellations, and modifications made on any platform are instantly updated across all channels. This feature eliminates the manual effort required and the possibility of error when updating inventory.

3. Rate Parity Management

Rate Parity management is a crucial feature that enables hotels to avoid confusion or potential trust issues among guests, and prevent them from finding better deals on other platforms and potentially abandoning their bookings.

4. Comprehensive Centralized Dashboard

An intuitive and user-friendly centralized dashboard serves as the heart of an OTA channel manager, allowing overview of the performance of all OTAs and bookings from a single platform. The dashboard should provide real-time data on room availability, occupancy rates, and revenue, enabling data-driven decisions on the go. For instance, the Hotel-Spider dashboard provides detailed data on average room stay duration, average room stay revenue, occupancy rate in the last 30 days, and sales made in the last 30 days. Apart from this, they also have a dashboard that provides detailed information related to revenue, rooms, and reservations generated through each OTA.

The ability to access and interpret numbers from a centralized location streamlines operations and drives strategic planning for the business.

5. Channel-Specific Promotions and Offers

To attract a diverse audience, an OTA channel manager should provide the flexibility to create channel-specific promotions and offers. Customized promotions can be tailored to suit the preferences of each OTA's audience, enticing potential guests to book directly through those channels. Whether it's a seasonal discount, a loyalty program, or a limited-time offer, channel-specific promotions can significantly impact booking conversions.

Discount categories provided by Hotel-Spider include early bookings, free nights, last minute, and mobile bookings. The platform also enables restricting promotion and offers for a specific room category, rate plan, or date.

6. Mobile-Friendly Interface

With the majority bookings being made through mobile devices, a mobile-friendly interface is no longer an option but a necessity. A responsive OTA channel manager enables management of properties on-the-go, ensuring they stay connected and responsive to guest inquiries at all times. Whether it's updating rates, or managing room inventory, a mobile-friendly interface offers unparalleled convenience and accessibility.

7. Multi-Language & Multi-Currency Support

As international travel continues to grow, hotels must be capable of catering to guests from different regions. A language barrier should never hinder the booking process. An OTA channel manager that supports multiple languages and currencies enhances booking experience for international visitors. Eliminating language barriers and localized pricing offers help build trust and fosters a global customer base.

8. Real-Time Notifications and Alerts

A proactive approach to customer service is a hallmark of a successful hotelier. An OTA channel manager with real-time notifications and alerts ensures that hoteliers are promptly informed of new bookings, cancellations, or changes in room status. Hotel-Spider has an information scoreboard on the dashboard that provides alerts on missing prices, missing inventory, which are all updated in real time.

This ensures hotels do not miss any price or inventory update for optimized management of their bookings. Instant alerts allow hoteliers to manage inventory effectively, respond quickly to guest inquiries, and deliver exceptional guest experiences.

9. Reliable Customer Support & Training

Choosing the right OTA channel manager is a significant decision, and reliable customer support is critical. Look for providers that offer end-to-end support including comprehensive onboarding assistance, training resources, and responsive support teams to address any technical issues or queries promptly. Quality support will help you harness the full potential of the OTA channel manager and get the most out of its features.

The Future of OTA Channel Managers

As technology continues to advance, embracing innovation and staying ahead of the curve will be instrumental in maintaining a competitive edge in the hotel booking business. Let's explore some emerging trends and features that are shaping the future of OTA channel managers -

1. Artificial Intelligence and Machine Learning

The integration of artificial intelligence (AI) and machine learning (ML) is revolutionizing the hospitality industry, and OTA channel managers are no exception. AI-powered algorithms can analyze vast amounts of data, enabling informed decision making, strategizing, and business management. Machine learning algorithms can identify booking patterns, guest preferences, and market trends, allowing hoteliers to optimize their offerings and maximize revenue.

Moreover, AI-powered chatbots can enhance customer service by providing instant responses to guest inquiries, offering personalized recommendations, and facilitating a smooth booking experience.

2. Personalization and Guest Experience

In the age of hyper-personalization, guests expect tailored experiences that resonate with their preferences and needs. OTA channel managers are evolving to incorporate guest data and behavior to deliver personalized recommendations and offers. A comprehensive OTA channel manager can analyze guest data from previous bookings, interactions, and preferences to create custom promotions and room packages that cater to individual preferences.

For example, if a guest frequently books rooms with certain amenities, the OTA channel manager can proactively offer them relevant deals or upsells during the booking process. By providing a personalized experience, hoteliers can strengthen guest loyalty and drive repeat bookings.

3. Blockchain Technology

Blockchain technology is making waves in the hospitality industry due to its potential to improve security, transparency, and efficiency. In the context of OTA channel managers, blockchain can enhance data security and eliminate the need for intermediaries in the booking process.

By leveraging blockchain, hotels can build a decentralized, tamper-proof system where guest data and transactions are securely stored. This increased security instills trust in guests, knowing that their personal information is safeguarded. Moreover, the decentralized nature of blockchain can reduce transaction fees, benefiting both hotels and guests.

4. Virtual Reality (VR) & Augmented Reality (AR)

VR and AR technologies are rapidly transforming the way guests interact with hotels even before arriving at the property. OTA channel managers that integrate VR and AR capabilities can offer immersive virtual tours of hotel rooms, facilities, and nearby attractions. Such immersive experiences allow potential guests to virtually explore the property, making more informed booking decisions.

Through AR, OTA channel managers can enhance the on-site experience for guests. By using AR apps on their mobile devices, guests can access information about various amenities, view interactive maps, and even discover local hotspots, all in real-time.

5. Voice Search and Virtual Assistants

The rise of voice search and virtual assistants, such as Amazon's Alexa and Google Assistant, has transformed how consumers interact with technology. OTA channel managers that integrate with these voice-activated devices can offer a seamless and convenient booking experience to guests.

Voice-activated bookings enable guests to inquire about room availability, rates, and make reservations using natural language commands. This feature enhances accessibility, especially for busy travelers who prefer hands-free interactions.

6. Sustainability & Eco-Friendly Initiatives

The travel industry is witnessing a growing demand for sustainable and eco-friendly practices. In response to this trend, OTA channel managers are beginning to incorporate features that showcase hotels' eco-friendly initiatives.

By highlighting hotels' sustainable practices and eco-certifications on OTA listings, hotels can attract environmentally-conscious travelers. Green initiatives, such as waste reduction, energy conservation, and eco-tourism packages, can all be seamlessly communicated through the OTA channel manager.


Embracing the power of an OTA channel manager is no longer optional but indispensable for hotels. By carefully evaluating and selecting a channel manager with the key features, hotels can successfully streamline operations, boost their online bookings, and elevate the overall guest experience at their hotels.

Explore the technological advancements, choose wisely, and let your OTA channel manager be the catalyst for your success in the world of online hotel bookings. By staying informed about emerging trends and selecting an OTA channel manager that has successfully embraced these innovative technologies, hotels can be in a place to position themselves as industry leaders and achieve remarkable success.

You can now embrace the future with a leading channel manager like Hotel-Spider. This is a platform that has kept pace with advanced technologies and developments, dedicated to creating the future of the hospitality industry.

Unlock the true and full potential of your hotel with Hotel-Spider, your leading OTA channel manager!

Subscribe to News
If there’s one thing you want your hotel to be known for, far and wide, it’s for providing an amazing experience to guests.
Features | 24 Aug 2023
The summer of 2023 isn’t even over yet, and it’s already shaping up to be a big one for the travel industry.
Features | 23 Aug 2023
Just a few of our new Hotel-Spider system features: Services with a selectable number, standard events from GA4, Trivago free booking links and more!
Features | 12 Sept 2023